Newstead Town Board Meeting- January 11, 2021

The Board entered executive session at 7:25pm to discuss the fire control contract on a motion from Councilman Burke, seconded by Councilwoman Pope. Carried
The Board exited executive session on a motion by Councilwoman Pope, seconded by Councilman Burke at 7:32pm, having taken no action. Carried
A regular meeting was called to order by the Newstead Town Board on Monday, January 11, 2021 at 7:30pm at the Newstead Town Hall.

Present: David Cummings- Supervisor
Edmund Burke- Councilman
Patricia Pope- Councilwoman
Emily Janicz- Assistant Town Attorney
Scott Rybarczyk- Town Engineer
Michael Bassanello- Highway Supt.
Jennifer Herberger- Deputy Town Clerk
Roll Call was taken with all board members present with the exception of Councilmen Jendrowski
and Dugan.
Councilman Burke led the pledge to the flag.
Minutes from the regular meeting held on December 28, 2020 were presented for approval. A motion was made by Councilwoman Pope, seconded by Councilman Burke to approve as presented.
Carried
Agenda Changes – a motion was made by Councilman Burke, seconded by Councilwoman Pope to make the following agenda changes:
G. Lateral restriction hardship application for 7579 Maple Rd. Carried
Communications – The Deputy Clerk presented the following correspondence:
A letter was received from Charter Communications regarding changes in programming and services.
The tentative agenda for the 2021 AOT training school was received.
A letter was received from the Erie County Executive informing us that the LED lighting and restroom upgrades for the Newstead Senior Center was approved under the CDBG program.
A motion was made by Councilman Burke, seconded by Councilwoman Pope to accept and file the presented correspondence. Carried
Work Session: The Supervisor reported at the work session held last week the following items were discussed: water and sewer project updates, planning item updates, building issue updates, grant updates, gas well purchase update, drainage issues, plus any other items brought before the Board.
Agenda Items Question Period: no one spoke
Budget transfers: a motion was made by Councilman Burke, seconded by Councilwoman Pope to approve the budget transfer(s) as presented in a memo from Bookkeeper Colleen Salmon dated 1/11/21. Carried
Approval of Bills – Councilman Burke reported that the Abstract(s) from Batch(es) #2097 & 2100 payments have been reviewed with the previously un-audited vouchers and everything was found in order. She presented Abstract Batch(es) #2101 for 2020 and # 2102 for 2021 for payment. Vouchers on this abstract(s) numbered 1387-1422 for 2020 and 11 – 20 for 2021, totaling $75,876.13.
Councilwoman Pope seconded to approve payment as follows:

  • 2 –
    Abstract Batch(es) #2101 for 2020 & 2102 for 2021:
    General Fund (A)-$42,716.67, General Fund- Outside Village (B)-$40.80, Highway (DA) -$0,
    Highway: Outside Village (DB)-$2,263.55, Drainage (SD)-$114.96, Fire Protection (SF)-$2,424.00, Refuse (SR)-$25,437.25, Sewer #1 Fund (SS)-$1,928.12, Sewer District #2 (SS02)-$330.50, Sewer District #3 (SS03)-$565.50, Trust & Agency(TA)-$0 and Consolidated Water (SW00)-$54.78, WD1(SW1)- $0, WD2(SW2)- $0, WD3(SW3)- $0, WD4(SW4)- $0, WD5(SW5)- $0, WD6(SW6)- $0, WD7(SW7)- $0, WD7A(SW7A)- $0, WD8(SW8)- $0, WD9(SW9)- $0, WD10(SW10)- $0; Total:$75,876.13 Carried
    COMMITTEE AND DEPARTMENT HEAD REPORTS:
    Highway – a report was presented from the Highway Superintendent as follows: the crews have opened the bike path for snowmobilers, cleaned the cold storage building, plowed and salted roads and plowed parking lots, replaced cable on #7 truck and new springs, replaced parts on sander, did road ditching and driveway pipe on Stage Road, put a sign up at Mrs. Roth’s house on Cummings Road, fixed a few mail boxes, pushed up salt (500 tons) and cut trees up on Brunning and Old Steiner Roads.
    Assessor – a report was presented from Tina as follows: she is still working on inspecting and valuing new construction as the building department closes it out. Exemptions are still being returned and things have been quiet other than the exemptions. She expects things to pick up once the town/county tax bills are mailed.
    Building Office – the following building report was presented by Christine Falkowski of the Planning & Building Department:
    Gen-Tech Power Systems 4025 Pohl Rd Generator
    David Mietz 4325 Billo Rd Roof
    Jeffrey Jendrowski 11936 Rapids Rd Roof
    The Town Board accepted the building report as presented.
    Town Clerk- nothing at this time
    Town Attorney(s) – nothing at this time
    COUNCILPERSONS:
    Jendrowski- absent
    Dugan – absent
    Burke – met with Carl Klingenschmitt regarding the stream on the N side of Stage Road and discussed the drainage map.
    Pope- nothing at this time
    Supervisor- he renewed the State of Emergency on January 7 th for another month, met with Carl Klingenschmitt, met with Sarah Young at the Senior Center and decided the center will reopen to residents from other communities on February 1 st, had a virtual Supervisors meeting and today had a virtual meeting with the Erie County Executive. He also spoke about anonymous letters being left in the drop box regarding campaign signs. It has never been the responsibility of the Town to collect political signs. Since there is no signature or contact information on the letters, there is no way to
    respond to this resident.
  • UNFINISHED BUSINESS:
    Buildings- nothing new
    Planning-nothing new
    Water/Sewer-still waiting to hear on the grant and there is a resolution being presented tonight to
    apply for a sewer study grant.
  • 3 –
    Grants-working on the paperwork for a culvert grant.
    NEW BUSINESS:
    Resolution – Town of Clarence Senior Van Contract Renewal 2021:
    A motion was made by Councilwoman Pope, seconded by Councilman Burke approving the proposed contract renewal with the Town of Clarence for the Going Places Senior Van service for 2021, subject to the terms set forth in the resolution and authorizing the Supervisor to execute the agreements.
    (Resolution) Cummings-Aye, Dugan-Absent, Burke-Aye, Jendrowski-Absent, Pope- Aye
    Carried
    Resolution – Lighting and Signage at Buell St/Route/93 Trail Crossing:
    A motion was made by Councilman Burke, seconded by Councilwoman Pope approving the proposal to have a rectangular flash beacon installed at the intersection where the Town of Newstead’s trail-way project ends at Buell Street (the intersection) in order to enhance the health and
    safety of Town residents.
    (Resolution) Cummings-Aye, Dugan-Absent, Burke-Aye, Jendrowski-Absent, Pope-Aye
    Carried
    Resolution-Application for Sewer Study Grant:
    A motion was made by Councilwoman Pope, seconded by Councilman Burke approving the authorization and appropriation of a minimum of 20% local match as required by the Wastewater Infrastructure Engineering Planning Grant Program for the Newstead/Akron Sewer Consolidation Study Project.
    (Resolution) Cummings-Aye, Dugan-Absent, Burke-Aye, Jendrowski-Absent, Pope-Aye
    Carried
    Resolution-USDA ECFF Program Agreement:
    A motion was made by Councilman Burke, seconded by Councilwoman Pope to grant permissions to the United States Department of Agriculture to trap for an invasive pest, the European Cherry Fruit Fly on lands owned by the Town of Newstead.
    (Resolution) Cummings-Aye, Dugan-Absent, Burke-Aye, Jendrowski-Absent, Pope-Aye
    Carried
    Approval-Van Drivers’ Rate for No Show Riders:
    A motion was made by Councilwoman Pope, seconded by Councilman Burke to pay the Senior Van Drivers 2 hours in the event the scheduled rider cancels on the day of the scheduled ride.
    Cummings-Aye, Dugan-Absent, Burke-Aye, Jendrowski-Absent, Pope-Aye Carried
    Approval– Update Cemetery Fees:
    A motion was made by Councilman Burke, seconded by Councilwoman Pope approving the proposal to update cemetery fees for town-owned cemeteries effective immediately.
    Cummings-Aye, Dugan-Absent, Burke-Aye, Jendrowski-Absent, Pope- Aye Carried
    Approval-Lateral Restriction Hardship -7579 Maple Rd:
    A motion was made by Councilman Burke, seconded by Councilwoman Pope approving the application for a lateral restriction exception hardship for water district #10 at 7579 Maple Rd as submitted by the owner, based on supporting documentation provided.
    Cummings-Aye, Dugan-Absent, Burke-Aye, Jendrowski-Absent, Pope- Aye Carried
    Privilege of the Floor/Question Period: no one spoke
    There being no further business to come before the board for the regular meeting, a motion was made by Councilman Burke, seconded by Councilwoman Pope to adjourn the regular meeting at 8:00pm. Carried
    Respectfully Submitted,
    Jennifer Herberger, Deputy Town Clerk