Newstead Town Board Meeting- January 13, 2020

A regular meeting was called to order by the Newstead Town Board on Monday, January 13, 2020 at
7:30pm at the Newstead Town Hall.
Present: David Cummings- Supervisor
John Jendrowski- Councilman
Edmund Burke- Councilman
Joseph Dugan- Councilman
Brendan Neill- Town Attorney
Emily Janicz- Assistant Town Attorney
Scott Rybarczyk- Town Engineer
Dawn Izydorczak- Town Clerk
Roll Call was taken with all board members present except Councilwoman Morlacci, who is out of town.
Town Attorney Brendan Neill led the pledge to the flag.
Minutes from the regular meeting held on December 30, 2019 were presented for approval. A motion was made by Councilman Dugan, seconded by Councilman Jendrowski to approve as presented. Carried
Minutes from the organizational meeting held on January 6, 2020 were presented for approval. A motion was made by Councilman Dugan, seconded by Councilman Jendrowski to approve as presented. Carried
Agenda Changes – None
Communications – The Clerk presented the following correspondence:
2 notices of programming changes were received from Charter Communications.
A letter was received from the NYSDOT regarding the Town’s request to lower the speed limit on Cummings Rd around the new bike path crossing. The NYSDOT has denied the town’s request to lower the speed limit around the new bike path crossing and will leave the area as posted at 45mph.
A notice of a presentation titled “Get Counted @ your Library” has been announced by the US Census 2020 Bureau in conjunction with the Buffalo & Erie County Library System, including the Newstead Public Library.
A request for a beer/wine permit at Skyline Park on July 26th for a family reunion was received from Betty Bergman.
A packet of information was received from Association of Towns on their annual training school in NY City February 16th -19th
. Anyone planning to go should see the Town Clerk.
A letter was received from the NYSDOT regarding the Town’s request to lower the speed limit on Hake Rd. The NYSDOT has denied the town’s request to lower the speed limit to 45 mph and will leave the area as posted at 50mph.
A letter from the NYSDEC informing the Town that they have been selected to receive $30,000 through the NPG program to conduct a Culvert Assessment Study in the Town.
Supervisor Cummings stated he was very disappointed in the speed study results, especially at the bike path crossing. He felt the town provided very good reasons for requesting the decreases. A motion was made by Councilman Dugan, seconded by Councilman Jendrowski to accept and file the presented correspondence. Carried

Work Session: The Supervisor reported that at the work session held last week the following items were discussed: water & sewer project updates, planning item updates, building issues updates, grant updates, 2020 items, contracts and personnel items, plus any other items brought before the Board.
The Board entered executive session at the work session from 8:05pm-8:20pm to discuss contractual issues and a personnel matter.
Agenda Items Question Period: No one spoke
Budget transfers: a motion was made by Councilman Jendrowski, seconded by Councilman Dugan to approve the budget transfer(s) as presented in a memo from Bookkeeper Colleen Salmon dated 1/13/20. Carried
Approval of Bills – Councilman Jendrowski reported that the Abstract(s) from Batch(es) #1997 for 2019 and 1998 for 2020 have been reviewed with the previously un-audited vouchers and everything was found in order. He presented Abstract Batch(es) #2000 for 2019 & 2001 plus wire transfer for JMF bond for 2020 for payment. Vouchers on this abstract(s) numbered from 1443-1481 (2019) a14-20 (2020), totaling $86,036.24. Councilman Dugan seconded to approve payment as follows:
Abstract Batch(es) #2000 for 2019 & 2001 plus wire transfer for bond for 2020:
General Fund (A)-$39,378.51, General Fund- Outside Village (B)-$602.05, Highway (DA) -$0,
Highway: Outside Village (DB)-$18,621.96, CAP-SEW 1 Rehab (HAR)-$66.74, CAP- Water
Improvement (HW)-$0, CAP Water-Downey (HW01)-$0, CAP- Water- Cedar (HW02)-$0, CAPWater-Knapp- (HW03)-$53.06, Drainage (SD)-$0, Fire Protection (SF)-$115.86, Refuse (SR)- $25,339.82, Sewer #1 Fund (SS)-$833.25, Sewer District #2 (SS02)-$384.06, Sewer District #3 (SS03)-$580.75, Trust & Agency(TA)-$0 and Water Districts: Consolidated (SW00)-$60.18, (SW1) $0, (SW2) $0, (SW3) $0, (SW4) $0, (SW5) $0, (SW6) $0, (SW7) $0, (SW7A) $0, (SW8) $0, (SW9) $0, (SW10) $0; Total:$86,036.24 Carried
COMMITTEE AND DEPARTMENT HEAD REPORTS:
Highway – not present, no report
Assessor – Tina presented reports dated 12/31/19 & 1/8/20 read by the Supervisor stating she is now working on commercial valuation, which is the final stage in the reassessment project. Julie continues to work on data entry and exemption processing. She hopes to complete the project by mid-February and intends to send change of assessment notices out in early March, dependent on when she receives the utility advisories and other needed data from the state. She also provided the Board with assessment figures to date as well as November sales data.
Building Office – the following building report was presented by Christine Falkowski of the Planning & Building Department:
5720 Cummings Rd Inc 273 Foxhill Remodel/renovation/roof
The Town Board accepted the building report as presented.
Town Clerk- nothing at this time
Town Attorney(s) – nothing at this time
COUNCILPERSONS:
Jendrowski- he spoke with the building department regarding upcoming and current projects, spoke with Bob Summers at Ag & Markets on ag exemptions and ag districts, attended the library board meeting and is addressing a library sidewalk issue. He met with Judge Freeman regarding the issue of bailiffs and is trying to meet with Judge Campbell as well.
Dugan – he attended D-Land training with our disaster coordinators and found it very interesting.
Burke – he helped out at the New Year’s Eve celebration and attended the D-Land training. He is surprised at the amount of assets out there available to the town if necessary, in an emergency. He is  also very happy to see the Denio being used for the Disaster Coordinators office space. It is a good fit. He also spoke with Mike B. on the drainage policy issue
Morlacci- not present
Supervisor – he worked on code inquires, grant status’ and organizational and committee
meetings/appointments.
UNFINISHED BUSINESS:
Buildings- nothing new
Planning- NextEra meeting on January 23rd and working on Borrego Solar PILOT.
Water/Sewer- ADESA – sewer line cleaning is in progress and pumps are to be delivered at the end of the month. WATER- Erie County has finished review of water model and we are still waiting for the State to finish their review.
Grants- the town was awarded the Culvert Study grant in the amount of $30,000 from the
NYSDEC. Bike path should be buttoned up in the next month or so. The park grant is moving along. On the generator grant we are adding more landscape and a shed to take us over the $80,000 and are working on new potential grants.
NEW BUSINESS:
Appointment- Water, Buildings & Parks Assistant:
A motion was made by Councilman Burke, seconded by Councilman Dugan approving the appointment of Jason Akin as Assistant to Jim Akin for 1/1/2020-12/31/2020 to assist in Water issues, and Building & Parks maintenance issues.
Cummings-Aye, Dugan-Aye, Burke-Aye, Jendrowski-Aye, Morlacci-Absent Carried
Appointment- Senior Center Assistant:
A motion was made by Councilman Dugan, seconded by Councilman Jendrowski approving the appointment of Kay Green as an Assistant to Senior Center Director Sarah Young while she is out on maternity leave at the same rate as the other assistants.
Cummings-Aye, Dugan-Aye, Burke-Aye, Jendrowski-Aye, Morlacci-Absent Carried
Approval- Beer/Wine Permit:
A motion was made by Councilman Burke, seconded by Councilman Dugan approving the request for a beer/wine permit at Skyline Park on July 26th for a family reunion, as requested by Betty Bergman.
Cummings-Aye, Dugan-Aye, Burke-Aye, Jendrowski-Aye, Morlacci-Absent Carried
Privilege of the Floor/Question Period: no one spoke
There being no further business to come before the board for the regular meeting a motion was made by Councilman Burke, seconded by Councilman Dugan to adjourn the regular meeting at 7:48pm.
Carried
Respectfully Submitted,
Dawn D. Izydorczak, RMC, Town Cler